Top 10 Ways to Make a Good Bond with Your Virtual Assistants

The emergence of virtual assistants (VAs) has changed how companies function. They provide cost-effectiveness, flexibility and access to a worldwide talent pool. Many businessmen, however, make the grave mistake of focusing only on task delegation and ignoring the human component. Instead of viewing their VA as an important team member, they view them as a short-term resource.

Being a “nice boss” isn’t the only way to build a solid, positive relationship with your virtual assistant. It is a calculated action that results in improved communication, better output, more dedicated customers and sustained success. An assistant is more likely to go above and beyond, show initiative and genuinely care about the success of your company. If they feel appreciated and respected.

Are you prepared to create a strong bond? These are the best ways for building a good bond with your virtual assistants.

Here are the best ways to build a good bond with your virtual assistants. They are –

The basis of any successful relationship, particularly one that is conducted virtually, is effective communication. Every instruction matters when you are not in the same office. Don’t limit yourself to one-line requests. Describe the rationale behind a task. Say “Update the website with this blog,” for instance, rather than “Update the website with this blog.” We need it live by Friday to begin ranking and it is a crucial element of our SEO strategy this month.”

To keep all of your tasks, due dates and resources in one location, use project management software like Asana or Trello. This keeps things clear and guarantees that everyone agrees. Often, planned check-ins, such as weekly video calls or daily huddles, also establish a predictable rhythm. Also, provide an opportunity to answer questions immediately. 

Micromanagement is one of the easiest ways to break a bond. Employing a virtual assistant entails working with a qualified professional. Allowing them the freedom to do things their way demonstrates your faith in their skills.

Give with complete assurance. Refrain from checking every little detail twice. Rather, focus on results and outcomes. Your assistant’s confidence and motivation will soar when they feel trusted. This will result in better performance and more proactive behavior. Keep in mind that trust is reciprocal. Let them do what they were hired to do.

Everyone enjoys having their efforts acknowledged. The same is true of your virtual assistant. Develop the practice of praising them for their accomplishments, no matter how minor.

Say “thank you” and express your gratitude in detail. “Thanks for that marketing report. The data visualization was fantastic and easy to understand,” for instance. Share compliments from customers or coworkers. They feel like a true member of the team when they celebrate accomplishments. Whether it is starting a new project or reaching a revenue goal. This encouragement is a strong motivator.

Try to view your assistant as a person, not just a resource, while keeping a professional distance. If they feel comfortable sharing, inquire about their family, hobbies or weekend.

Keep in mind the little things they told you and mention them later. This demonstrates your attention to them and your concern for them outside of their professional output. This fosters a sense of unity and respect for one another. But it does not imply that you must become best friends. A solid employer-VA relationship depends on this human connection.

Life occurs! Personal emergencies, power outages and technical problems can and will happen. Be understanding and sympathetic when a problem occurs.

There may be particular difficulties because your assistant may be in a different time zone or culture. If at all possible, accommodate their schedule and avoid punishing them for events beyond their control. A caring approach demonstrates that you respect them for who they are as a person, not just how productive they are. Mutual respect and loyalty are based on this empathy.

Consider attempting to construct a home without a hammer. To perform their duties efficiently, your VA needs the appropriate equipment. Invest in the subscriptions and software they require to be successful.

Project management software, safe file sharing platforms and premium design tool subscriptions are a few examples. Don’t force them to use antiquated or ineffective equipment. Giving them the right tools demonstrates your respect for them and dedication to their success. 

Investing in their development is a terrific way to deepen your relationship and enhance their abilities. Find opportunities to assist them and inquire about the skills they wish to acquire.

This could entail covering the cost of a professional certification or a course or granting access to trade journals. An assistant is more likely to be a dedicated virtual assistant and a long-term asset to your business. Only when they perceive that you are interested in their long-term career.

Your virtual assistant should feel like a member of your team, despite working remotely. Incorporate them into announcements, newsletters and online social gatherings that are open to the entire company. 

Let them speak. Get their thoughts and perspectives on projects. They might have an alternative viewpoint that inspires a game-changing concept. It promotes a sense of ownership and teamwork to treat them as a partner rather than an employee. 

Growth requires feedback, but it must be given properly. Give constructive criticism on a regular basis.

Pay attention to the task, not the individual. Instead of saying “You didn’t include…,” use statements like “The report would be even stronger if we included…” This enables your assistant to recognize areas for improvement without feeling judged. Constructive criticism should be delivered in private, while positive comments should be made public to celebrate their accomplishments. Maintaining a long-term relationship with your virtual assistant requires this practice.

This might seem obvious, but it is one of the most fundamental ways to build trust and respect. By your prearranged schedule, always pay your virtual assistant on time and fairly for the work they do.

Set a price that is commensurate with their abilities and the contribution they make to your company. Paying them on time and consistently demonstrates your professionalism and appreciation for their time and effort. This small gesture can build a good relationship with your VA so that they know that you value and appreciate them.

It takes initiative to establish a strong bond with your virtual assistants. Empathy, open communication and a dedication to viewing them as a valued partner are necessary. You can turn your working relationship from a simple transaction into a strong, cooperative partnership. By putting these strategies into practice.

This investment will pay off handsomely in the form of a more contented and driven VA. Better work and a solid basis for long-term company expansion. Go beyond the task list, then. Begin fostering that relationship now and you’ll see your company flourish!