Treating your emails differently from other records and documents is problematic.
Email, being the de facto standard for most business correspondence, results in huge quantities of them held in inboxes, deleted items folders, and sent folders. This can negatively impact your email servers pushing them to move control of large quantities of emails away from you. And that’s how your business will get at risk. When the number of sent and received emails are over 361 billion this year, the risk is real.
For most businesses email management is just transferring emails from a server to a repository, and that’s it. With this approach, it is going to be hard, if not impossible, for one to meet their legal preservation requirements which is essential in the event of litigation and government investigations. To manage it right, one should classify, store, and destroy each email (if applicable), in a manner that is consistent with their business policy and standard.
That is how a business should treat any document and record, but for some reason they treat emails differently. And it results in a chaotic, unorganized, and cluttered inbox. Apart from the risk discussed above, this makes information hard to find and slows down your business’s essential processes, incurring significant losses.
That’s why, it is good news that you already feel the need for expert involvement in email management, and are being proactive.
With expert assistance, it is possible to get your email management right, save the business from potential risks and losses, and not be forced to give up 5 hours from your work day, which many, unfortunately, do.
Having expert virtual assistance is even better, costing way less than on-site employees and offering way more than otherwise possible.
Solve your problems by delegating it to an email management VA.
Whatever your task is, you can outsource anything you need, even if you don’t find it in this list.
Email prioritization
Email prioritization takes into account the urgency and importance of dealing with an email and based on that categorizing and organizing it.
Inbox sorting
Inbox sorting is the process of organizing your emails based on their subjects. Usually, it is done by creating different folders, and using tags.
Spam management
By screening, reporting, and deleting spam emails we can ensure a clutter-free inbox, prevent phishing attacks, and provide a better email experience.
Routine replies
Routine messages provide important information and make requests. Our experts can use predefined guidelines and handle it for you.
Email labeling
This is a process that filters, prioritizes, and categorizes emails by adding labels or tags to them. This is one of the ways to better organize email.
Email archiving
Email archiving can help you with business continuity, storage management, e-discovery, data retention and compliance by storing necessary emails.
Mailbox rules creation
By setting up rules your VA can ensure that you can focus on emails that matter most, highlight emails that contain distinct keywords, and so on.
Data extraction
Email extraction or data extraction is a process of screening, selecting, and parsing email data to extract useful data from it and store or analyze.
RSVP management
Your email manager virtual assistant is also capable of handling event-related emails and reply to or request confirmation of attendance a.k.a. RSVP.
Auto responder configuration
For scenarios when you want to notify anyone trying to contact you via email about anything specific that you yourself cannot, let your VA set up an autoresponder.
Project management
Email project management involves managing projects including communications among stakeholders, assignments, and deadlines via email.
Email list management
This is the strategy of managing and influencing your email subscribers. Your VA can organize and maintain your contact list to help you with email marketing efforts.
