Calendar management virtual assistant services can save you a lot of trouble.
Calendar management is the methodical approach within a calendar framework to structure, prioritize, and assign portions of your time commitments. And there are a million ways to do it wrong and bring decision fatigue and choice paralysis upon yourself.
Researchers are still debating whether decision fatigue is real, as it is not quantifiable. However, if you feel that your decision making ability per day is not infinite, it is real to you. And a real problem too, that gets even bigger if your schedule and calendar management are missing the mark. Decision fatigue may be debatable, but choice paralysis is not. Studies confirm that when you have more to choose from, it becomes difficult to make a decision. And in most cases you are more likely to choose nothing at all.
In the U.S. alone, everyday approximately 55 million meetings take place. And a manager has to handle 12 meetings per week on average. An average person can lose 5 hours of their work day managing emails and this year 361 billion emails were sent and received worldwide.
This is enough to cause choice paralysis and even decision fatigue to individuals like you who are managing a business. Even if you do your schedule and calendar management right, it can still stress you out.
For people who have too much on their plate, calendar management virtual assistant services are a lifesaver.
Yes, no one can separate stress and business ownership, but experts in the field can lend a helping hand, and let you regain control over your time.
Why is outsourcing your calendar management a great idea?
Either you manage your own calendar and stretch your time too thin, or someone else manages it for you but unsuccessfully. Outsourcing calendar management to specialists in the field can make it very effective.
To become an employee at Dedicated VA, candidates have to go through a strict and thorough selection process. It offers you only the most knowledgeable and proficient personnel in their domains.
With outsourcing models like ours you do not have to compromise with expertise at all if resources are your concern. We will work from India where the U.S. or U.K. minimum wage law does not apply.
What are the benefits of excellent calendar management?
Consider these advantages of expert calendar management and see which one can benefit your situation the most.
Better work-life balance
Even if you love your work you may still like to (or, have to) draw a clear line between your personal and business commitments. Proficient calendar management is a key to this compartmentalization.
Improve productivity
Allocating specific blocks of time for different projects and tasks allows one to create a work environment of present effort. It helps everyone avoid procrastination and be more productive naturally.
Better communication
Task allocation and scheduling within an organization or a team becomes way easier (without redundant messages and emails) with a shared calendar. Good calendar management reduces misunderstandings.
Lower stress levels
You can rely on a well-organized calendar to give you a comprehensive view of all that is lined up like appointments, deadlines for tasks, meetings, etc. It reduces stress and consequently improves satisfaction.
Greater accountability
A well-managed calendar helps you and your team easily access all that is accomplished and everything they are committed to. This record helps your team look forward to what needs to be done and stay accountable.
Improved resource allocation
You’ll know that an expert calendar manager is at work when you’ll see how it impacts the resource allocation. You’ll be able to staff the projects effectively and ensure completion within estimated time frames.
Allows long-term planning
Proper calendar management can help with development of strategy as it allows you to envision your milestones or long-term goals better. This way your team does not get sidetracked or waste any effort.
Impacts revenue generation
Time is money. And effective calendar management offers you more time to strategize and manage new projects, interact with more clients, and so on to generate more revenue.
Hey! Here’s what calendar management virtual assistant services include:
Once you onboard one of our experts as your scheduling and calendar management VA, they can:
- Centralize and filter all requests and save you from unnecessary confusion
- Response to all meeting requests and schedule appointments and meetings on your behalf
- Add information to give context to the meets that you schedule with executives
- Take minutes to gather the details of the discussions and compile the notes to send follow-up emails
- Sync your calendar to provide you real-time information
- Keep track of important deadlines
- Manage larger events like webinars or conferences
- Manage your team’s timeline and enable you to see their workflow
- Coordinate with other stakeholders to ensure efficiency and minimize wastage of resources
- Use several advanced calendar management software to enhance productivity
- Manage your spreadsheet so that you can review reports and skip unnecessary follow-ups
Tasks like promoting events on social media, creating, editing, and proofreading content can also be included
when our expert calendar managers are involved.
1. Schedule a discussion
Set a date and time you are comfortable with and we can discuss your requirements and pain points. We will figure out whether you will need our help. If you do, we will find the most suitable calendar manager at Dedicated VA for your tasks.
2. Interact with your VA
In the meeting you will talk with our scheduling and calendar management expert (potentially your future VA) and discuss specific instructions, your preferences, and so on regarding the task. Then we’ll move on to the next phase.
3. Ensure compatibility
This is a phase totally dedicated to ensuring compatibility. We provide a 72-hour time frame where our expert will work for you (for free) and let you see how they perform the tasks you assign them. Once you see them fit for the task, sign up.
4. Start working
As you sign up, our expert becomes your virtual assistant for managing your calendar. Now you can sit back and enjoy the benefits of excellent calendar management.
