Drive Exceptional Growth in Real Estate with Virtual Assistants
From property listing to updating CRM, one real estate virtual assistant can handle many tasks.
30 + Industries Served
7 + Years Experience
300 + Remote Employees
What Do Real Estate Virtual Assistants Do?
The real estate business involves more than just sales. It involves a myriad of tasks of varying nature that makes realtors struggle in today’s fast-paced real estate market. In an industry, where every decision matters, executives often find themselves lacking the time to do so effectively while juggling all the aspects of the business.
Real estate virtual assistants is a valuable resource that handles the back-office duties while realtors can put their time in scaling their business. Just imagine a scenario where someone (with expertise in the concerned field) handles standard operations like lead generation, marketing, website development, finance tracking, database management, and so on. What help would it be to you?
Can you imagine what a VA or a group of VAs with domain expertise, offering much greater efficiency and productivity, and scope of scalability (with no down sides) would do for your business? If not, let us help.
What Tasks Can Real Estate Businesses Delegate?
If you are a business owner you would know that not every task needs a personal touch. Here are some of the tasks
you can delegate to make good use of your resources, generate more revenue, and get free time in your hand.
Administrative Tasks
Our administrative assistants perform various tasks to support real estate firms, streamline their transactions,
improve customer services, and enhance productivity by managing the office. Here’s a list of tasks we tackle:
Communication:
We help the entire back-office stay up-to-date by taking messages, answering phones, and handling emails.
Scheduling:
We manage calendars, property viewings, reminders for client meetings, and negotiations.
Data Entry:
Updating client data and organizing property listings are some of the data entry responsibilities of an administrative assistant.
Document Preparation:
Creating presentations, drafting agreements, and contracts are some of the work this job role includes.
Event Planning:
We also help teams to plan and prepare for events aimed at community outreach.
Negotiation Administration:
By managing documents, schedules, and data we also aid in the negotiation process.
Marketing Tasks
The job of our real estate marketing assistant is to take various possibilities into account and keep the
marketing strategy in sync with the changing market and customer needs. Here’s a list of responsibilities we handle:
Market Research and Analysis:
We let your company bring something unique to the table by filling the gaps that other agents have left out.
Setting Clear Objectives:
Winning the real estate game requires you to have a clear action plan. We will help you evaluate your scope and come up with SMART goals.
Selecting Correct Marketing Channels:
We help you choose marketing channels to put the most effort on based on your target audience, marketing budget, etc.
Creating Brand Identity:
We will help you build a unique brand identity, as customers continue to look for more than just good service from a real estate agent.
Creating Marketing Campaigns:
From paid advertisements, to content marketing and digital PR, we will handle the campaign front for you.
Social Media Management:
We can also engage with followers on social media, schedule content, and manage social media profiles if need be.
Financial Tasks
To ensure growth, sustainability, and profitability it is crucial for a real estate company to manage its finances effectively.
A VA with expertise in that field is optimum in that regard. Here are some of the aspects we’ll manage:
Capital Allocation:
You can leave the judicious tasks of assessing and allocating funds to our experts and achieve a balance in equity and debt financing.
Cash Flow Management:
Real estate VAs are adept at meticulously monitoring the income stream and managing it pragmatically so that short and long-term goals are met.
Risk Management:
Your VA will implement various risk management strategies like hedging against change of rates, diversifying property portfolios, etc.
Technological Integration:
It is also the job of a VA to use financial analysis tools, property management software as real estate financial managers.
Regulatory Compliance:
Having a VA manage the real estate finances can make you forget the complexity of local and international real estate laws and tax obligations.
Evaluation of Assets:
The VA will evaluate the assets regularly, that is essential for accurate investment analysis and financial reporting.
Operational Tasks
Smooth operation is key to success in the real estate business. Our real estate operations managers are
experts in the field who have been in the business for long. Here are some of the responsibilities we have:
Team Coordination:
We can make sure that different teams are aligned with the organization’s objectives by coordinating communication.
Workflow Management:
By creating efficient processes across multiple departments our real estate operations managers can streamline workflows.
Budgeting:
Our operations managers can also be responsible for tracking expenses and ensure an efficient use of the company’s resources.
Planning and Execution:
Your VA will work with the senior management to map out long-term goals and create actionable plans for achieving them.
Customer Service Oversight:
To ensure that the customers receive quick and effective assistance, your VA can oversee the customer service processes.
Vendor Management:
As real estate companies generally have to work with various vendors it needs proper management to maximize value.
Why is Outsourcing a Few Functions a Great Idea?
If you are still thinking whether or not to delegate real-estate non-core tasks, let’s take a look at the things that are going to positively change when you do so.
Cost Efficiency
Your VA will cost significantly lower than an employee for the job role letting you save massive amounts on operational costs.
Focus on Important Areas
You will get to focus all your efforts on offering your expertise on the flux of the local real estate market and negotiate on behalf of your clients while your VA takes care of the routine tasks.
Access to Experts
You will be able to create an ensemble of experts at a cost you could not have imagined to handle administrative, financial, or marketing tasks.
High Scalability
As the market demands you get to scale functionalities accordingly becoming great at adapting with the dynamic nature of the real estate market and staying profitable all the time.
Improve Productivity
The virtual assistants being experts at what they do, streamline every process and bring greater productivity to all the teams involved with them.
How to Get Started?
Follow the four simple steps to get yourself a real estate virtual assistant.
1. We will have a discussion
You will schedule a meeting with us where you will let us know about your requirements and any recurring issues you want to solve. Depending on your situation we will find and suggest the most suitable solution for your problems.
2. You’ll talk to your VA
Based on your requirements we will search for the most fitting candidate for the job and introduce you to them. You can have direct conversation with the VA about the job and its finer details.
3. Check compatibility
You are new to DedicatedVA, so why should you pay before you know what you are getting? Therefore, we offer a 72-hour free trial where you get to see how well the VA adapts to the demands of the task.
4. And sign up
Before the trial period ends you would sign up with the VA for the specific role you want them for. After that, you can start delegating successfully and focus on matters that need your best attention.
Why Choose Us?
30+
Industries Served
Our experts can help you in almost every domain as we cover over 200 service vertices across more than 30 industries.
7+
Years Experience
We are a force to be reckoned with in the industry with our expert support for the last 7 years.
700+
Satisfied Clients
We were able to retain 92% of clients after first time working with them. Now, that is something to be proud of.
300+
Remote Employees
Whatever the task be, we have more than 300 dedicated virtual assistants ready to engage and deliver.
